Welcome Food Vendors

Welcome to the 2019 Tucson Celtic Festival. This year we are incredibly proud to host the Masters World Championship Highland Games! From Iceland and Germany over the last two years – this is the year of Tucson, Arizona! As your Vendors Chair, my hope is for this to be as exciting and rewarding to you as it is to the Tucson Celtic Festival Association.

Attendance will be higher. We have partnered with Arizona Lotus Corporation and their six local radio stations to extend our marketing. We are also presenting a “World Celtic Concert” on Friday night, instead of our former activities. Our concert will feature The Tossers, supported by The Young Dubliners and Celtica, with opening music from Eldritch Dragons.  Gates open at 5:30 PM.   Yes – there will be another free Program-magazine for our guests this year. It will likely expand to include photos and mini-bios on the 155 athletes invited to attend from around the world. We need to cover the printing costs with advertising, so if you are interested in advertising in over 5,000 souvenir programs, please contact me at TCFA.Vendors@gmail.com.

Finally, a World Championship venture such as this has increased over overhead costs dramatically! We need sponsorships to help. I want to thank Kevin Haggard from Heritage Meat Pies/Sunblest Foods for sponsoring our Hammer Throw competition. If you are interested in a tax-deductible sponsorship, please contact me. We are looking forward to seeing you on November 1st!

 

Your Requirements: (Water and electricity is limited. We will do our best to accommodate your needs)
Please enter the number of Amps required for your 110 outlet
Please enter the number of Amps required for your 220 outlet
Vendor Passes
Each person working in your area is required to have a pass. Passes will be $15.00 at the gate
****FRIDAY NIGHT!*** This year we will feature a Celtic Music Concert on the main stage. Complete details for follow. Gates will open at 6:00 PM, with concert to run from 7:00 to 10:00 PM. (subject to change) In addition, the 155 World Invitational Athletes, and families, will be attending a Meet-and-Greet gathering from 5:00 to 7:00 PM, either on the athletic field or in the grandstand clubhouse. The athletes will be receiving buffet hor d'oeuvers during their meeting, but they, or their families may wish to enjoy your menu options after the meeting. Expected attendance is 350. Vendors are welcomed to be open during the concert. Please plan on being open by 6:00 PM. We ask that you be setup and open by 5:30 PM.
Vendors are expected to stay open until the festival ends at 5:00pm on Sunday. Check here that you understand and agree to this.

Requirements/Limitations:
1.  Merchant Vendors should arrive on Friday, and set-up not later than 5 pm. Late arrivals can set-up on Saturday morning from 6:30 to 7:30 am. There are no Vendor admissions after that time.
2.  Vendors may not leave before Sunday at 5 pm. 
3.  All fees and paperwork (including insurance) must be submitted by Sept 15, 2019.
4.  All vendors must have BUSINESS LICENSE from City of Tucson.
5.  All vendors shall comply with TUCSON FIRE DEPT. regulations: TENT PERMITS, OPEN FLAMES.
6.  All food vendors must have a Pima County Health Permit.
7.  Limited electricity is available.
8.  The following are prohibited:  weapons, drones, animals (except documented service animals), outside liquor, overnight parking (except food trucks in place), driving on turf (limited), smoking in tents, solicitation without a TCFA issued permit.

Hold Harmless Agreement
Tucson Celtic Festival & Scottish Highland Games
HOLD HARMLESS AGREEMENT

The individual/clan/society/organization/business named in this form hereby agrees for itself, its successors and assignees, to indemnify and hold harmless the Tucson Celtic Festival Association, Inc. (TCFA) and/or Rillito Racetrack, the City of Tucson, or Pima County from all claims, lawsuits or any other action for personal injuries, including death, and damages to property, real or personal, caused by individual/clan/society/organization/business, and/or acts or omissions of TCFA and/or Rillito Racetrack/City of Tucson/Pima County, arising out of your individual/clan/society/organization/business involvement in the Tucson Celtic Festival and Scottish Highland Games, and from all judgments and costs incurred in relation to said claims and lawsuits, and from all expenses incurred in defending said claims or lawsuits. The individual/clan/society/organization/business named herein hereby releases TCFA and/or Rillito Racetrack/City of Tucson/Pima County, all Sponsors and Officials, including their agents and employees, from liability, from any claim it might otherwise have for participating in the Tucson Celtic Festival and Scottish Highland Games, including, but not limited to, any claim for personal injury or physical impairment or other claim of any type, arising out of participation or involvement in this event. The individual/clan/society/organization/business named herein also agrees to indemnify and hold harmless those released above from any such claims, damages, losses and expenses, including attorney’s fees and all court costs.
All Attendees, Vendors, Guests, Volunteers & Performers hereby acknowledge and agree that ANY PERSONAL PROPERTY brought to this event is done so at their own risk. TCFA does not and will not assume any responsibility whatsoever for loss or damage of ANY PERSONAL PROPERTY of any kind under any circumstances.

PUBLICITY RELEASE
The undersigned hereby gives consent to the Tucson Celtic Festival Association and assignees to take photographs, make audio recordings/and or videos of myself and/or my organization at the Tucson Celtic Festival and Scottish Highland Games and to use such photographs and/or videos for such promotion, publicity and other lawful purposes as the Tucson Celtic Festival. Association deems appropriate. I/we further waive any rights or claims as to content approval, remunerations or damages that I/we may have for those reproductions.

SAFETY AND SITE RULES/POLICIES
1. NO firearms, drugs, or alcoholic beverages from outside are permitted at the Festival site, Rillito Racetrack. Firearms for Historic Reenactment performance groups are exempt.
2. NO vehicles are allowed on the field for any reason.
3. NO animals/pets allowed. Service animals are exempt.
4. ALL entrants to the Festival site must possess proper admission ticket or be escorted to the gate to purchase one.
TCFA will attempt to accommodate special requests whenever possible, but there is no promise or guarantee
If you have completed the data entry above and accepted the Hold Harmless Agreement, click SUBMIT to submit this application. Please note that submissions take time to process, please wait for the confirmation. Thank you in advance for your understanding and patience. You will be notified when your application is accepted or declined. If accepted, you will receive additional information on how to submit documents (insurance, special event permit and health permit) and payment to TCFA. Thank you for joining our team this year! If you have any questions, contact the Vendors Chair at TCFA.Vendors@gmail.com