Welcome Merchant Vendors

Welcome to the 2025 Tucson Celtic Festival. 

We need sponsorships to help with the festival. If you are interested in a tax-deductible sponsorship, please
contact me. We are looking forward to seeing you on November 1st!

 

Size is based on the longest side of your set-up. If you need longer than 40 feet please contact Angela Nelson, Treasurer, at tucsoncelt1@gmail.com.
Additional Passes (Limit 5)
Water and electricity is limited. We will do our best to accommodate your needs.
Please enter the number of Amps required for your 110 outlet
Please enter the number of Amps required for your 220 outlet
TCFA will attempt to accommodate special requests whenever possible, but there is no promise or guarantee .
We offer overnight RV parking on the outer track for Clans and Vendors who have purchased a space at the festival. Space is limited. Rate is for check-in between 8:00am and 2:00pm Friday through checkout by 8:00pm Sunday. No hook-ups or generators after 10:00pm.
This year we are hosting two events: Viking Night! Concert featuring the Circus Farm Fire Dancers and the 39th Annual Tucson Celtic Festival & Scottish Highland Games. Vendors are welcomed to be open during the concert. Please plan on being open by 5:00 PM.
Vendors are expected to stay open until the festival ends at 5:00pm on Sunday. Check here that you understand and agree to this.
Vendors should arrive on Friday, and set-up not later than 5 pm. Under extenuating circumstances late arrivals can set-up on Saturday morning from 6:30 to 7:30 am. There are no Vendor admissions after that time. Check here that you understand and agree to this.
Vehicles are only allowed on certain parts of the field. Check here that you understand and agree to this.
Do you want participate in the Kids Passport Program? Kids will locate special places throughout the festival to receive a prize in the Kids Area. Supplies will be provided.

Requirements/Limitations:
1.  Vendors should arrive on Friday, and set-up not later than 5 pm. Late arrivals can set-up on Saturday morning from 6:30 to 7:30 am. There are no Vendor admissions after that time.
2.  Vendors may not leave before Sunday at 5 pm. 
3.  All fees and paperwork (including insurance) MUST be submitted by Sept 15, 2025. NO EXCEPTIONS
4.  All vendors must have BUSINESS LICENSE from City of Tucson. A copy of the actual licsense must be submitted to tucsoncelt1@gmail.com.
5.  All vendors MUST comply with TUCSON FIRE DEPT. regulations requiring a permit for tents over 400 sq ft: TENT PERMITS, OPEN FLAMES.
6.  All food vendors must have a Pima County Health Permit. A copy of the actual permit must be submitted to tucsoncelt1@gmail.com.
7.  TCFA does not allow sales of weapons, including guns, knives or swords, to minors.
8.  Limited electricity is available.
9.  The following are prohibited:  weapons, drones, animals (except documented service animals), outside liquor, overnight parking (except food trucks in place), driving on turf, smoking in tents, solicitation without a TCFA issued permit.

By clicking SUBMIT you acknowledge and agree to comply with these rules and regulations. Questions may be directed to tucsoncelt1@gmail.com.

Hold Harmless
Tucson Celtic Festival & Scottish Highland Games HOLD HARMLESS AGREEMENT The individual/clan/society/organization/business named in this form hereby agrees for itself, its successors and assignees, to indemnify and hold harmless the Tucson Celtic Festival Association, Inc. (TCFA) and/or Rillito Racetrack, the City of Tucson, or Pima County from all claims, lawsuits or any other action for personal injuries, including death, and damages to property, real or personal, caused by individual/clan/society/organization/business, and/or acts or omissions of TCFA and/or Rillito Racetrack/City of Tucson/Pima County, arising out of your individual/clan/society/organization/business involvement in the Tucson Celtic Festival and Scottish Highland Games, and from all judgments and costs incurred in relation to said claims and lawsuits, and from all expenses incurred in defending said claims or lawsuits. The individual/clan/society/organization/business named herein hereby releases TCFA and/or Rillito Racetrack/City of Tucson/Pima County, all Sponsors and Officials, including their agents and employees, from liability, from any claim it might otherwise have for participating in the Tucson Celtic Festival and Scottish Highland Games, including, but not limited to, any claim for personal injury or physical impairment or other claim of any type, arising out of participation or involvement in this event. The individual/clan/society/organization/business named herein also agrees to indemnify and hold harmless those released above from any such claims, damages, losses and expenses, including attorney’s fees and all court costs. All Attendees, Vendors, Guests, Volunteers & Performers hereby acknowledge and agree that ANY PERSONAL PROPERTY brought to this event is done so at their own risk. TCFA does not and will not assume any responsibility whatsoever for loss or damage of ANY PERSONAL PROPERTY of any kind under any circumstances. PUBLICITY RELEASE The undersigned hereby gives consent to the Tucson Celtic Festival Association and assignees to take photographs, make audio recordings/and or videos of myself and/or my organization at the Tucson Celtic Festival and Scottish Highland Games and to use such photographs and/or videos for such promotion, publicity and other lawful purposes as the Tucson Celtic Festival. Association deems appropriate. I/we further waive any rights or claims as to content approval, remunerations or damages that I/we may have for those reproductions. SAFETY AND SITE RULES/POLICIES 1. NO firearms, drugs, or alcoholic beverages from outside are permitted at the Festival site, Rillito Racetrack. Firearms for Historic Reenactment performance groups are exempt. 2. NO vehicles are allowed on the field for any reason. 3. NO animals/pets allowed. Service animals are exempt. 4. ALL entrants to the Festival site must possess proper admission ticket or be escorted to the gate to purchase one.
If you have completed the data entry above and accepted the Hold Harmless Agreement, click SUBMIT to submit this application. Please note that submissions take time to process, please wait for the confirmation. Thank you in advance for your understanding and patience. You will be notified when your application is accepted or declined. If accepted, you will receive additional information on how to submit documents (insurance, special event permit and health permit) and payment to TCFA. Thank you for joining our team this year! If you have any questions, contact the Vendors Chair at TCFA.Vendors@gmail.com