Food Vendor Application

Location: Rillito Raceway Park, 4502 N. 1st Ave, Tucson, AZ 85718

(No mail accepted at that address.)


Please Submit Applications by September 1, 2016.

(NOTE:  The reference below to “Pima County Special Event Permit,”should read, “City of Tucson Special Event Permit.”)

Contact Name:
Phone Number:
Your Email:
Type of Food:

1. Space Rental:IMPORTANT: Let us know what electrical and/or water requirements you have!

*Your operation MUST not exceed these boundaries.
*All spaces subject to availability*
***If you have questions regarding equipment rental, please contact: Erin Haugen @520-909- 7299***

 Additional vendor passes may be preordered on this form @ $10 ea. Each person working in your area is required to have a pass. Passes will be $15.00 at the gate

ELECTRICAL HOOK-UPS: There will be no charge for electricity. However, please bring your own 100” extension cords and any special plugs you need. You are also responsible for supplying any safety mats to cover cords that are exposed. You may also want to bring your own (quiet) generator; back-up power is always a good idea.
****FRIDAY PUB NIGHT!*** A casual fun evening of Music, Games, Whisky Tasting, & More! Food Vendors are encouraged to be open for Business on Friday during Pub Night. Pub Night is a Paid Event but we invite you to be our Guest at No Charge for Pub Night entry fee. The theme this year is Pirates and costumes are encouraged!

Please indicate here whether you plan to be open for the Friday night event:  Yes No
We ask that you be set up and open by 5:30 pm.

Vendors are expected to stay open until the festival ends at 5:00pm on Sunday. Check here that you understand and agree to this.  Yes No

There are four things required to complete your application to the Tucson Celtic Festival
* Application, completed
* Payment on Approval (check, money order payable to Tucson Celtic Festival Association or “TCFA” or secure online payment)
* Signed Hold Harmless Agreement (Below)
* Liability Insurance Certificate ($1,000,000 with TFCA, PO Box 40665, Tucson, AZ 85717 named as “Additionally Insured” and Certificate Holder
* NOTE: YOU ARE RESPONSIBLE for obtaining & bringing a valid Pima County Health Permit and Pima County Special Event Permit

Questions? Contact Greg Landers – [email protected] call (520) 955-2609

NOTE: Receipt of signed forms does not constitute acceptance by TCFA. You will receive notification of such acceptance with payment instructions If you are accepted and cancel after October 15th, fees are non-refundable.

Tucson Celtic Festival & Scottish Highland Games


The individual/clan/society/organization/business named in this form hereby agrees for itself, its successors and assignees, to indemnify and hold harmless the Tucson Celtic Festival Association, Inc. (TCFA) and/or Rillito Racetrack, the City of Tucson, or Pima County from all claims, lawsuits or any other action for personal injuries, including death, and damages to property, real or personal, caused by individual/clan/society/organization/business, and/or acts or omissions of TCFA and/or Rillito Racetrack/City of Tucson/Pima County, arising out of your individual/clan/society/organization/business involvement in the Tucson Celtic Festival and Scottish Highland Games, and from all judgments and costs incurred in relation to said claims and lawsuits, and from all expenses incurred in defending said claims or lawsuits. The individual/clan/society/organization/business named herein hereby releases TCFA and/or Rillito Racetrack/City of Tucson/Pima County, all Sponsors and Officials, including their agents and employees, from liability, from any claim it might otherwise have for participating in the Tucson Celtic Festival and Scottish Highland Games, including, but not limited to, any claim for personal injury or physical impairment or other claim of any type, arising out of participation or involvement in this event. The individual/clan/society/organization/business named herein also agrees to indemnify and hold harmless those released above from any such claims, damages, losses and expenses, including attorney’s fees and all court costs.

All Attendees, Vendors, Guests, Volunteers & Performers hereby acknowledge and agree that ANY PERSONAL PROPERTY brought to this event is done so at their own risk. TCFA does not and will not assume any responsibility whatsoever for loss or damage of ANY PERSONAL PROPERTY of any kind under any circumstances.


The undersigned hereby gives consent to the Tucson Celtic Festival Association and assignees to take photographs, make audio recordings/and or videos of myself and/or my organization at the Tucson Celtic Festival and Scottish Highland Games and to use such photographs and/or videos for such promotion, publicity and other lawful purposes as the Tucson Celtic Festival. Association deems appropriate. I/we further waive any rights or claims as to content approval, remunerations or damages that I/we may have for those reproductions.


1. NO firearms, drugs, or alcoholic beverages from outside are permitted at the Festival site, Rillito Racetrack. Firearms for Historic Reenactment performance groups are exempt.
2. NO vehicles are allowed on the field for any reason.
3. NO animals/pets allowed. Service animals are exempt.
4. ALL entrants to the Festival site must possess proper admission ticket or be escorted to the gate to purchase one.

I/We, the undersigned, hereby acknowledge receipt and acceptance of the above rules and policies and agree to abide by them. This registration is submitted for consideration by the Volunteer Chairman of the Tucson Celtic Festival and Scottish Highland Games. You will be notified of receipt and acceptance of your registration application.

Authorized E-Signature: Date: